Unlocking productivity: Simple hacks to supercharge your workday

Mornings set the tone for your day, so let’s make them count! Instead of rolling out of bed and diving straight into emails, take 10 minutes to plan your top three priorities. Think of it as stretching before a workout—it prevents unnecessary strain. For instance, write down your big tasks on a sticky note and stick it somewhere visible. Nothing beats the satisfaction of crossing them off and celebrating!

If something can be done in less than two minutes, do it immediately. Small tasks are like pesky mosquitoes: they’re annoying but easy to swat away if you deal with them on the spot. For example, if a quick email response is needed, hit send instead of overthinking it. Two minutes saved here and there adds up.

Multitasking sounds impressive, but it’s a productivity killer. Instead, group similar tasks together. For instance, set specific times to respond to emails, make calls, or do admin work. Your brain loves structure, so give it what it wants.

Repetitive tasks are the bane of creativity. Automation tools, such as simple email filters and rules, can handle the grunt work while you focus on what matters. For example, use scheduling tools to auto-send meeting invites or automate data entry between apps.

Your inbox shouldn’t look like a crime scene. Dedicate 10 minutes in the morning and before clocking off to tidy it up. Delete spam, respond to quick emails, and flag what needs attention later. For instance, create filters for newsletters or client emails to keep things organised without lifting a finger.

Your goals should be Specific, Measurable, Achievable, Relevant, and Time-bound. "Increase sales" sounds nice, but “boost sales by 10% in Q1 through targeted outreach” is a roadmap. For instance, want to improve team communication? Plan bi-weekly check-ins and track participation.

Ever sat through a meeting that could’ve been an email? You’re not alone. Set clear agendas, keep them short, and make sure every attendee knows their role. For instance, replace vague invites like “Catch-up” with “Quarterly review: Sales performance.” Your future self will thank you.

Let’s face it—work can sometimes feel like a grind. Add a little fun by turning your to-do list into a game. For instance, set a challenge: “Finish the report by noon, and reward yourself with a fancy coffee break.” Reward systems work; just ask Pavlov’s dogs.

Stop trying to do everything at once. Focus entirely on one task at a time, and watch how much faster and better you get things done. For example, when drafting a proposal, close all tabs unrelated to the task. Yes, even social media.

Identify your productivity kryptonite—be it notifications, chatty colleagues, or TikTok. Block it out during focus times. For example, turn on “Do Not Disturb” on your devices and wear noise-cancelling headphones to reclaim your focus.

Separate tasks by urgency and importance:

• Urgent & Important: Do now.
• Important, Not Urgent: Schedule it.
• Urgent, Not Important: Delegate.
• Neither: Ignore (with gusto).

For instance, preparing for tomorrow’s meeting? Urgent and important. Colour-coding your pens? Definitely neither.

Contrary to popular belief, powering through lunch isn’t heroic—it’s a shortcut to burnout. Take regular breaks to recharge your brain. For instance, try the Pomodoro Technique: 25 minutes of work followed by a 5-minute break. Go for a quick walk or stretch.

A messy desk equals a messy mind. Spend a few minutes each day tidying up your workspace. An organised space can improve focus and reduce stress.

End your day by reviewing your accomplishments and planning for tomorrow. It’s like giving yourself a mini performance review—without the awkward HR meeting. For example, celebrate small wins and tweak your schedule to fit unfinished tasks.

Productivity doesn’t mean being serious 24/7. Bring a little humour into your day—it keeps the stress levels down and morale high. For example, share a meme with your team or use a funny background for your next video call (but know your audience!).